There are numerous applications for OCR, especially when paired with a sophisticated document management solution like eFileCabinet. The system can also use metadata to automatically file documents to the drawer and folder you designate. For example, the system needs to know a certain dollar amount on an invoice before it knows where to send it in an accounts payable workflow. OCR is also essential for the systems automated workflow feature, that moves documents through a workflow based on factors based on the metadata in the document. This allows the program to attach a profile of metadata to the document, allowing the system to perform a number of different actions, including full-text search.ĮFileCabinet can search for a document that was processed with Zonal OCR using any data that was recorded in the profile.
Each field is categorized, so the system knows what type of data is in each field such as names, addresses, dollar amounts, as well as checkboxes. Templates are created for each standard form that a business deals with, allowing them to highlight the text fields they want the Zonal OCR to read. eFileCabinet uses Zonal OCR which uses predefined templates to look for characters in specific zones of a document, making the process much more efficient when scanning documents in for workflow purposes. OCR is an integral component of most document management solutions in order to properly digitize documents and make them useful beyond just archiving. It’s more likely to interpret the following sentence as “Invoice to be delivered,” rather than “1nvoice to be delivered.” If it has trouble determining if a character is either “I” or “1”, it looks at the surrounding characters it does recognize and make an educated guess. The most intelligent OCR will use contextual clues to determine what characters and words are which. They will know that the letter “A” consists of two diagonal lines with a line in the middle. More advanced OCR programs will continue comparing characters to common patterns that help it identify which character it is. However, for text that doesn’t match any recognizable fonts in a library, such as uncommon fonts or handwritten text, more sophisticated techniques are required.
#Ocr printers and scanners software
Simple OCR software backchecks the characters with common fonts from a library to recognize if they match and the data can assigned. Once the OCR program knows what constitutes a character that it must recognize, it’s time to figure out what the character it is, so it can assign the corresponding metadata to it. The next stage is the trickiest, and commonly the one that separates different OCR programs. This allows the program to process each individual character, as well as recognize that a grouping of characters makes up a word.
The next common step is for the software to isolate each individual character, recognizing the characters consisting of pixels and the spaces between them.
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